Event Organization-Related Tasks:

• Negotiating offers with service providers and partners,
• Assisting in budgeting for events,
• Supervising the preparation of marketing materials,
• Communicating with event partners,
• Coordinating attendance at events and overseeing event execution.

 

Community Management Responsibilities:

•  Maintaining and updating database in the CRM system,
•  Coordinating member services and ensuring smooth communication with BBC members.
•  Assisting members with their membership experience, including onboarding, engagement, and support.
•  Facilitating connections between members to encourage networking and business development opportunities.

 

Administration-Related Tasks:

• Coordinating revenue and cost invoices, as well as accountancy notes.
• Coordinating the administration of all incoming paperwork and mails,
• Coordinating the internal calendar and ensuring deadlines are met,
• Preparing and coordinating the flow of simple documents such as contracts with members and subcontractors, applications for patronages, and membership registration forms,
• Communicating with members, and customers and partners,
• Translating documents from English to Polish and from Polish to English.

 

Qualifications:

• University degree
• Fluency in Polish (C1/C2) and English (B2/C1); additional languages (French, German, Dutch) are a plus
• Proven experience in event organization or coordination (2-3 years), preferably in an international environment
• Proficiency in MS Office, Teams, CRM, and modern office tools such as Stripe, Canva, and AI agents
• Exceptional organizational and multitasking skills, with strong attention to detail and customer expectations
• Ability to manage deadlines efficiently and work in a fast-paced environment
• Excellent communication and interpersonal skills
• A goal-oriented, can-do attitude with problem-solving abilities
• Adaptability and openness to new technologies

 

What We Offer:

• Competitive remuneration and benefits package, including, private health insurance and a supportive work environment.
• We offer central office location in Warsaw with easy access to public transportation and hybrid work options for better work-life balance.
• Networking opportunities within the Belgian and international business community.

 

How to Apply

If you are ready to make a difference and be part of a prestigious business network, we’d love to hear from you! 

Please apply by 12 April 2025 via the link below: Apply here

 

Let’s shape the future of the Belgian business community together!